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Now I can move on to more important things without being concerned I’ll forget what I wanted to read. I have a shortcut in my browser that when clicked stores a link to the current webpage to the Instapaper service. The first is the ease with which I can save things I’ve found on the web that I might like to read later. This a web service I access from my web browser as well as from an app on my iPhone and there are two things I really love about Instapaper.
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The synchronizing is all done by the Evernote service - I use the free version - and I don’t do much else other than occasionally organize certain types of information into a folder or two in Evernote. I access everything from Evernote on my computer, in a browser from any computer on the Evernote website or on my iPhone from the Evernote app. Once archived in Evernote I have access to all those scanned pieces of paper I might have saved in a pile somewhere, and they are stored in the cloud for safekeeping.
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Once I’ve scanned a document and it’s saved as a PDF I simply drop the PDF on the Evernote icon.
But what I mainly use Evernote for is for organizing paper documents I’ve captured and digitized with a scanner. Some people will prefer to use Evernote and not Simplenote & Notational Velocity. There’s a load of information on the web about using Evernote on your computer and iPhone, but I find it a bit more than I need for simply capturing text which is what I do most. This is another information capturing application. By the way, I’m using Dropbox, another killer web service I’ll write about another time, to do all the syncing for these two applications.
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What makes these two pieces of software so indispensable for me is how they each give me access to the same data and everything is automatically synchronized. I can also acces all those text notes in Notational Velocity on my computer. Simplenote is web service and an App I use on my iPhone which allows me to capture and access stored text notes wherever I am. This is actually two tools but I don’t use one without the other. One thing I really appreciate is having the ability to schedule repeating events that I never have to touch again and yet, I get a notice each month or week at the appropriate time.ģ. Some of those things I have set to send me an email or text reminder at the date and time I’ve scheduled. I also have filters set up in Gmail to easily organize certain email messages and subscriptions which I have set to bypass my inbox - I can read these later when it’s convenient.īirthdays, anniversaries, appointments, special events, activities my children are involved in, bill reminders, and many more things I store in Google Calendar. I organize email receipts from online purchases in an “Orders” folder for future reference. I email reminders to myself from my iPhone since I know I’ll be checking my mail later. I use Gmail to gather emails from several email addresses into one location. If you aren’t using Gmail you’re missing out on one of the simplest and most powerful ways to keep a lot of information organized for when you’ll need it later. Here are my 7 powerful information management tools. The following are seven of my most powerful information gathering and retrieval tools that are helping me capture information as quickly as possible so I can forget it now, get back to work, and know I’ll remember it later.
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Piles of paper, boxes, and shelves full of books, notes stuck all over, all this could easily overtake my workspace if it weren’t for the help I get from a bit of technology. That kind of “save everything” thinking has also shown up in how I do my work. As I was loading the truck I realized we were moving boxes that had remained unopened since our last move over 3 years earlier. It finally hit me the last time we moved, over 9 years ago thankfully, that I was having a hard time letting go of stuff. I used to be a saver, meaning, I saved everything.
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